Contract work

Creation and accounting of contracts and agreed prices protocols:

• contracts accounting in the context of their kind (forwarding contracts, contracts with nonresidents etc);
• accounting of the agreed price proceedings in the context of their kind;
• creation of text documents in Word format for each type of agreements and protocols;
• creation, maintenance and printing of agreements and protocols in Word format.

Organization of transportation

Accounting of the applications for freight transportation:

• creation and accounting of the applications for freight transporting in the context of their kind (freighting, transit etc.);
• creation of applications for the carriage of goods on the basis of the previously agreed prices protocol;
• distances calculation for transportation in CIS and Baltic States taking into consideration the forming plan;
• graphic display of transportation route;
• transportation payment calculation, following CIS and Baltic States tariff policy and 10-01 price list taking into account forwarding discounts;
• cost calculation of other services mentioned in the agreed price proceeding.

Creation and and registration of documents for freight forwarding:

• creation, maintenance and printing of the set of documents for re-addressing of goods;
• automated creation, accounting, printing and e-mail forwarding to clients of the templates on how to fill in the waybills for transit and export/import transportation;
• creation, accounting and printing of the application for cargo transportation to related forwarders.

Accounting and forwarding of freighting information:

• accounting of freighting information coming from clients or freightage dispatch stations. In case freighting information is available in electronic form (for example Word or Excel) it is possible to import it using Windows clipboard;
• calculation of transportation and other services payment for each railroad way-bill;
• automatic forwarding of the freighting information (in Excel format) to related forwarders and (if needed) to clients.

Transportation reports:

• generating and printing in Excel format various transportation reports (in the context of dispatch stations, freightage, clients etc.).

Financial accounting

Settlements with clients:

• creation and accounting of pre-payment invoices on the ground of transportation applications;
• creation and accounting of invoices on the basis of freighting information;
• invoices payment controlling and payoff distribution accounting;
• generating and accounting of the performed work statements (in Word format) and their enclosures (in Excel format);
• creation, accounting and printing (in Word format) of reconciliation statements;
• controlling of settling with clients on the basis of freighting information, bills of forwarding companies and partners, performed work statements.

Settlements with forwarding agents and partners:

• keeping accounts related to forwarding agents and partners;
• creation, accounting and printing in Word format of claims in case of wrong calculation of freight charges;
• wagon usage lists;
• calculation and accounting of charges, arising at departure and readdressing of goods (use of wagons, supplying and return of wagons, etc.);
• creation and keeping of personal accounts with the management of rail transportation;
• settlements with railways, forwarding companies and partners on the basis of freighting information and bills;

Accounting for profits of the enterprise:

• calculation of the actual profit of the enterprise for the period, based on information about the performed transportations.

Regulatory and reference information

Reference books used in the system:

• countries reference book;
• railway and railway stations reference book;
• currency and rate of currency reference book;
• additional collections reference book;
• reference book of forwarding discounts and coefficients for CIS railway telegrams;
• ЕТСНГ freight nomenclature reference book;
• ГНГ freight nomenclature reference book;
• ТНВЭД freight nomenclature reference book.

Design concept

The system is designed using client-server architecture, using Oracle database.
Operation of the system is possible both in local area network or on a separate computer.
The database can have separated spaces for keeping records of the activities of several organizations.
The system can be installed in the head office, branches and representative offices of the enterprise.

E-mail

The system allows the exchange of information between remote users (branches, representative offices, etc.) via e-mail

Data submission.The system enables the user to send the documents from the database (agreements, applications, freighting information, etc.) via e-mail.

Information retrieval.The system analyses the messages coming to certain addresses, automatically processes them and generates the documents in the database.

Support and maintenance

For the users of Expeditor^tm we maintain such set of Regulatory and reference information:

• countries reference book;
• railway and railway stations reference book;
• currency and rate of currency reference book;
• additional collections reference book;
• reference book of forwarding discounts and coefficients for CIS railway telegrams;
• ЕТСНГ freight nomenclature reference book;
• ГНГ freight nomenclature reference book;
• ТНВЭД freight nomenclature reference book.

Implementation of Expeditor^tm

Implementation of Expeditor^tm can be carried out in several stages:

• we arrange a presentation on the premises of the customer to familiarize the customer’s experts with the principles of document processing and system capabilitie;
• • we provide the current version of Expeditor^tm system for test operation;
• • preparation of comments and technical specifications after the test operation period to adapt the system for the customer’s specific needs;
• • finalization of the Expeditor^tm system according to the technical specifications of the customer;
• • pilot operation of the system Expeditor^tm by the customer’s experts;
• • industrial operation of the Expeditor^tm system by the customer’s experts, maintenance and support carried out by TMSoft ltd.